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Ofelia Hunter
361-664-0981 Ext 1047

Campus Evaluation of Performance in Community and Student Engagement 

3 months ago

Background of HB 5 Section 46

In 2013 House Bill 5 (HB 5) of the 83rd Texas Legislature Regular Session amended the Texas Education (TEC) by adding section 39.0545 to Section 46 of HB 5.  The new section (TEC § 39.0545) provided school districts an opportunity to evaluate their own performance in community and student engagement at both the district and campus levels. The law stipulates that each school district shall use criteria developed by a local committee to evaluate the district's performance and the performance of each campus in the district in the following areas:

  • Fine arts
  • Wellness & physical education 
  • Community & parent involvement
  • 21st century workforce development program
  • Second language acquisition program
  • Digital learning environment
  • Dropout prevention strategies
  • Educational programs for the gifted and talented 
  • and the record of district and campus compliance with statutory reporting and policy requirements. 
House Bill 5, Section 46 states that the evaluation must result in assigning the district and each campus a performance rating of Exemplary, Recognized, Acceptable, or Unacceptable for each individual evaluation factor and for overall performance. Ratings are required to be made publicly available no later than August 8 of each year. 

Process and Criteria Used for Evaluation

During the 2013-14 school year, the Alice ISD district leadership team met to decide the criteria and the methods by which the district and campuses would evaluate the eight areas of performance and the one area of compliance. The law also stated that districts must determine the membership of the evaluation committee. The following describes the framework and criteria adopted:

In Alice ISD, we utilize the following stakeholders in our evaluation team:  

  • All campus administration, faculty and staff are included in the evaluation team. 
  • Campus administrators are to assign each faculty and staff member to a program area subcommittee. 
  • District level directors review the individual campus results and verify the district evaluation rating as the district rating is dependent upon the campus ratings.

Additionally, the law states that the criteria used to rate each program area must be developed locally.  In Alice ISD, we utilize the following process and criteria: 

  • The process that Alice ISD adopted on April 8, 2014, was set up to determine individual campus ratings and then use those campus ratings to determine district ratings. 
  • District level administrators decided to use a combination of quantitative and qualitative data to determine individual program ratings and then determine their overall campus rating. 
  • The criteria adopted utilizes a 4-point scale (see table provided) along with taking a holistic view at the preponderance of evidence gathered for each program area. 
  • The score ranges are set on a 4-point scale with the condition that a campus can not be overall “exemplary” if any of the program areas were “unacceptable”. 

    Alice ISD Score Ranges Table

    Score Range



    1.74 or below



    1.75 – 2.74



    2.75 – 3.624



    3.625 – or higher


    *Cannot be rated “exemplary” if one program area is “unacceptable”

    * If any of your 8 program areas are “unacceptable” then you cannot assign yourself an “exemplary” campus rating. You would drop one level below and select “recognized” for your overall campus rating.

  • On October 11, 2016, campus principals were given an overview of the requirements of HB 5 Evaluation of Community and Student Engagement. Principals were directed to begin collecting evidence for each of the 8 CASE indicators to prepare for the 2016-17 evaluation process.
  • Parent and student surveys were distributed and data for each campus was generated with each of the eight program areas being addressed. Respondents answered each question on a ten point scale. A response of 1 = poor and a response of 10 = exceptional. Surveys went live on the district and campus website starting on 04-13-2017 and closed on 05-19-2017.
  • Campuses also generated a Checklist of Activities & Strategies for each of the eight program areas – such lists were utilized by the subcommittees to help them gather evidence of campus events, initiatives, and strategies that were employed throughout the year. Campus subcommittees begin meeting in April to gather documentation and create their Checklist of Activities & Strategies.

  • Rubrics were provided for each of the eight program areas. The rubrics required that the subcommittees use the data from the surveys, and the Checklist of Activities & Strategies to help them determine the rating for their assigned program area. 


  • Between the dates of May 29 – 31 campuses held a final HB 5 Campus Evaluation Day where each subcommittee reported their program area rating. The campus administrator then filled out their Campus Rating Sheet and submitted that to the district level chairperson – Marta L. Salazar.

  • Campus administrator to ensure Compliance with Statutory Reporting is met - Click here for Campus Checklist

  • Documentation of the Checklist of Activities, Program Area Rubrics, Compliance Checklist and any evidence that each subcommittee gathered in the process of making their evaluation is to be kept on file at each campus.

  • The district level chairperson then recorded the campus level information into a District Level Rating Spreadsheet that helped populate the District Summary Rating Sheet. 

  • The District Educational Improvement Committee (DEIC) was convened on June 2, 2017, to review the results and verify the overall Alice ISD Evaluation of Community and Student Engagement Rating. 

  • During a public hearing held on June 12, 2017, at the regularly scheduled school board meeting the results of each campus and district rating was presented.

The following document summarizes the overall CASE RATINGS for our campuses and district.

Also, found below is the compliance checklist that must be met in order for the district to receive credit for compliance.

If you have questions about the evaluation process or results, please contact Marta L. Salazar - Family Engagement Coordinator at (361) 664-0981 ext. 1082.